Your Equine Industry Bookkeeping Specialist Kismet Business Services LLC, Staunton, Virginia

Staunton, Virginia Your Equine Industry Bookkeeping Specialist

Staunton, Virginia Your Equine Industry Bookkeeping Specialist

Kismet Business Services, LLC


I understand the horse business and have been professionally employed in the equine industry since 1994, starting as a groom for a full-service farm, then managing farms (including doing book work) for "A" circuit H/J farms, eventing and retirement farms, Thoroughbred trainers and training facilities. I was an equine vet. tech for years, am currently a licensed C-1 H/J steward and have taught extensively (through University of Florida Extension) on manure management issues and correct farm design. I know that you want and need to spend your time training, riding and in being with the horses and your clients, not being lost in facility management issues, or stuck at your desk handling papers and bills. Let Kismet Business Services, LLC. improve and clean up your business on the “management and book end”, so you can be prepared throughout the year and at tax time, giving you time and peace of mind to strengthen the other important (and more fun) parts of your business.

The equine industry is highly specialized and all areas of this business are little understood by others; there are not nearly enough professional equine book keepers, accountants and management consultants who truly understand the equine business/lifestyle; I will happily work with your own accountant services to make tax time simple, easy and efficient. My virtual business, using cloud-based technologies, will easily handle your needs from anywhere in the country; I am more than happy to come to you and your farm as is needed to work on specific issues.

“Non-horsey” people simply don’t understand and appreciate the subtleties of the equine industry and lifestyle, most certainly as it applies to management, with finances, book keeping, etc. Although horse trainers, facility and farm owners and managers consider their operation a business, they often overlook facility design and management concerns and the books as very essential pieces of the pie. Once a hard assessment is taken, businesses are often surprised (and disappointed) to find out how much is being spent, and how little profit (if any) is being realized.

Does your current farm have facility issues with paddocks, the barns or rings, your manure containment system (or lack thereof), its workability, etc.? Are you looking to purchase a farm and not sure if it will meet all legal issues, or work well for you in the future? Let me come on-site and look at the property to assess current and future problems. I can develop a new and improved plan for the farm, regarding construction, design and/or management.

Good management, facility design and strong bookkeeping are “must-do’s” to stop the eating away of an otherwise fabulous business. Let Kismet Business Services, LLC give you the detailed and experienced attention to learn what is being done currently in your business to find areas of waste and needed improvement. Let me put your profit first!

Why use virtual bookkeeping services vs. doing it yourself?

A virtual bookkeeper will give you the peace of mind that your books are up to date, saving you money and hassle associated with hiring a full-time employee (who gets salary, benefits, worker's comp., etc). The equine industry is highly specialized and book keeping is a specialty for this little understood industry; there are not nearly enough professional equine bookkeepers and accountants who truly understand the equine business/lifestyle, but Kismet Business Services, LLC is a virtual business, using cloud-based technologies to easily handle your needs from anywhere in the country.

Along with the ease and simplicity of virtually handling "papers and bills" for you, my bookkeeping certifications and education will ensure that your books will be maintained at the highest levels. Thru regular communication, we can help you streamline your business and make it more efficient so you can use the money more wisely to save and improve on your bottom line.

As a small business owner, you have more important things to do than to keep your own books.


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(09/13/2017) The horse business (like any business), so record-keeping is a must. Records are needed in the barn for items like necessary health tests (Coggins, etc) and health certificates for shipping, shoeing, passports, vaccinations, health, etc. The business books are no exception. There are many ways to keep horse and business records, such as HorseBills or Paddock Pro. Making a simple spreadsheet on Excel is always an “oldie, but a goodie” bookkeeping option, but only if you understand how to utilize it and have the needed time to sort out what expense and income goes where. The point is that horses as a “business” have taken a serious turn, so all horse professionals should use tools to their advantage, or find someone who knows how to do it for them to learn how to decrease their spending, make profits a priority and keep their business growing. The bookkeeping software programs that I use (Quickbooks Online, Xero) are fantastic programs that enable me to produce and/or straighten up old, barely there businesses and messy receipts into professional, accurate and tidy bookkeeping. Not only will that make tax time a snap, once the bookkeeping is all up-to-date and has been correctly entered (a common mistake with doing it yourself), then your business can get down to the important issue of seeing where the cash is and where it is going so it can quickly get “cleaned up” and working on profit. Make a point of getting your horse business into a becoming a BUSINESS. Try the horse keeping programs that I have suggested, utilize others, or contact me to get your books and business in order. Trot on! Jamie W Kismet Business Services, LLC Virtual Bookkeeping and MoreYOUR EQUINE INDUSTRY SPECIALISTKismetBiz.site352-229-4868


(09/06/2017) It’s scary, what can happen to a horse farm in a hurricane. Having lived through several (many when I was managing horse farms and had my own horse) being prepared for your animal, for the farm and for the unforeseen problems ahead can really help. I can remember the year we had two back-to-back hurricanes; one of the two barns actually went three feet underwater!! Use these quick tips to help protect you, your animals your business and to keep all better prepared for the storm ahead. GET A GENERATOR - If you own a farm, or if you board your horses, make certain that the facility has a generator. The first thing to go is power and that means NO WATER, no running anything. This will enable you to water horses, turn on some lights and keep things going that must run. The generator will be your best friend. Trust me, it’s worth every penny. FILL YOUR GAS AND DIESEL TANKS - This is self-explanatory-no fuel + no running anything. FILL UP ALL AVAILABLE WATER BUKETS AND TROUGHS - (even if you have a generator) “Water, water everywhere and not a drop to drink”. I am old school and like water tanks and buckets vs. automatic waterer’s, so I always had things set-up on farms to hold water when the storms came our way. Regardless, be sure to fill up as much available items with drinking water as possible. You will be amazed at how much water you need when there is none readily available LABEL YOUR HORSES- When the storms were going to have very strong winds, I put ALL of the horses out in the biggest fields we had (or evacuated them to a safer facility). Every horse went out with an ankle strap containing their name, the farm, phone numbers, etc. in case something bad happened and they got off the farm. I never kept my horses in the barns in really bad storms. Why? You must think I am nuts?! I’ll tell you why… What do you do when the roof comes off the barn? This is a death sentence for your animals and something I just could not do (although many will disagree). Trust me, horses do what is natural: they put their butt to the wind/storm, put their heads down and they ride out the storms. They maybe got hungry from not eating for a while, but even my older and national championship horses and ponies all fared well in this manner. They had room to move and a way to get away from falling branches and the ability to go to a place they felt most comfortable. If you refuse to let them out and keep them in, please check the roof construction and learn about the MPH that your roof is able to withstand. If your facility is not great, move them to a safer facility. GET LOTS OF HAY – Although they may not eat much at all, hay will provide their gut with needed material and calories to help stay full and motile. Also, when it’s pouring down and 75 mph winds and windbursts, it will save you and them if they are simply starving and you just cannot go outside. GET ALL BOOKWORK IN ORDER – Things don’t work when there is no electricity, things go underwater, critical papers get lost or ruined. Make sure your farm’s bookwork and papers are in order (this means Coggins, bills, health certificates, invoices, shoeing, etc). The beauty of using a virtual bookkeeper is that all of your farm items can be stored off the farm and “in the cloud”, allowing all your documents to be safe and available. GET LOTS OF BATTERIES –Make sure to have a battery-powered radio and perhaps even a hard-line phone, (if the facility or you even have one to start). In today’s virtual world, the first thing to go is cellular service. Good, old-fashioned items that run on batteries can be a great savior in storms. PREPARE FOR THE WORST, HOPE FOR THE BEST – In all my years managing farms, this is the motto by which I lived and it saved me more than once. If you think something might happen (a certain tree coming down, a certain area of the farm getting flooded, etc) THINK AHEAD. You will be much happier to have prepared and not needed than to with you had once it’s too late. Hopefully, these tips will help you, the horses and your farm survive the worst. Contact me at, or by calling: 352-229-4868 to help you get your books and critical paperwork stored safely “in the cloud”, or to discuss bookkeeping packages for your farm aimed at reducing waste and increasing efficiency. Stay safe! Jamie W Kismet Business Services, LLC Virtual Bookkeeping and MoreYOUR EQUINE INDUSTRY SPECIALISTKismetBiz.site352-229-4868

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